Student Work Study- New Hire

Student (new hire) or student who worked prior to 2009-10 academic year

 Please follow the steps below to obtain a new on-campus employment position:

  1. Confirm that you have a Work Study Award in your Financial Aid Package
  2. Confirm in Vision that your registration is complete
  3. Access the Golden Hire Network
  4. Search for an On-Campus Work Study Job
  5. Fill out a Student Employment Application
  6. Submit your Application to an open Work Study Position
  7. Complete Employment Processing with Career Services

Step 1 - Confirm that you have a Work Study Award in your Financial Aid Package

For help with checking your award information:

  • Go to Vision, enter secure area
  • Enter your ORU Z# (include the letter "z" then the number) and your pin and click log-in
  • Click on "Student Services and Financial Aid"
  • Click on "Financial Aid"
  • Click on "My Award Information"
  • Click on "Display/Accept Award By Aid Year"
  • Click on the "Award Overview" tab
  • Awards must say "accepted". If your federal work study or institutional work study award says “declined," please contact Student Services Group for additional assistance at (918) 495-6510 or studentservicegroup@oru.edu or check the Student Services General Information page
  • Keep your Vision account open; it is needed for the next step

If you have not been awarded money in one of these areas, you will need to contact ORU Financial Aid at 1.918.495.6510 in order to inquire about having it added to your financial aid package. All students working on-campus during the academic year will need a work study award. 


Step 2 - Confirm in Vision that your registration is complete

You must be registered/validated before you can obtain employment on-campus. In Vision:

  • In your open Vision account
  • Click on Student Services & Financial Aid
  • Click on Registration
  • Click on Registration Steps
  • Choose the appropriate semester on the drop box and hit the Submit button (this may have been done in a previous step)
  • Make sure your registration process has been completed
  • Click on "View and Print Your Aid/Changes Worksheet" (see example elow). The new page should actually read “COMPLETED” across the top, if it does please move on to the next step, if it does not read "COMPLETE" please complete your registration and validation process

Vision Student Services tab


Step 3 - Access the Golden Hire Network

Log-in to your ORU Golden Hire Network account or register for an account to find open work study positions.  When setting up your account do not submit a resume to this system unless you are looking for an off campus position, all on-campus positions will require a student employment application rather than a resume.

(If you already have an active Golden Hire Network account and do not need help accessing your account you may skip to Step 4)

Option 1 – If you already have a Golden Hire Network account and need help accessing it:

  • Go to the ORU Golden Hire Network (ORU's Job Database/networking system)
  • Enter your log-in, which will be the e-mail address you used to create the account
  • If you do not know your password click "Forgot Password" to have your password reset and sent to your e-mail account on file.

If these options do not work for you, please contact Career Services 918.495.6912 for help in accessing your account.

Once you have successfully logged into the Golden Hire Network you will first need to complete your personal information, academic information, and employment tabs under your profile before being able to view available on-campus jobs.

Option 2 – If you do not have a Golden Hire Network account:

  • Register for a Golden Hire account
  • Complete the profile sections - personal information, academic information  and employment
    • All areas with a red asterisk (*) are required
  • Once you have submitted your registration, check your registered e-mail for an "E-mail Verification" message with a link included. Click on this link to verify your e-mail address (Please note:  if you cannot click on the link, copy and paste the entire link into a new internet web browser. Link may be longer than one line, make sure you copy the whole link)
  • Once you have verified your e-mail, Career Services will need to approve your Golden Hire account in order to activate it.  Sometimes getting your account approved may take up to 24 hours, but if you need it done quicker please contact Career Services at 918.495.6912 or careers@oru.edu.  New accounts are generally checked for and approved several times during normal business hours and sometimes after hours as well.  You will recieve an email once your account has been approved instructing you on how to set up your log-in information.

(In addition to helping you complete the process of applying for campus work study positions, your completed profiles will aid you in future job searches as a student and as an alumni. In order to search campus work study jobs or off-campus jobs, apply to open positions or post documents on the Golden Hire Network, your personal, academic and employment tabs need to be fully filled out.) 


Step 4 - Search for a Campus Work Study Job

This can be accomplished two different ways:

Option 1-  The first method is for students to visit various on campus departments they are interested in working for and inquire about open positions in person.  Students should be prepared to be interviewed on the spot for potential open positions or to set up a time to come back for an interview.

Option 2-  The second method is to look at available positions posted on the Golden Hire Network as per the instructions below:

  • From your Golden Hire Network account. Click on the "Jobs and Internships"or tab on the top navigation bar.
  • Under this tab click on Jobs Posted to the Golden Hire Network/ORU.
  • The gray "Jobs" sub tab will allow you to search all on-campus work study positions.
  • Under "Position Type" choose the option called "ORU On-Campus Work Study Jobs" .
  • Click Search
  • Select a position to apply for and fill out the Student Employment Application for that specific position (see Step 6).  


Step 5 - Fill out a Student Employment Application

  • Click to download the Student Employment Application and save it to your computer before you fill out any portion of this document, then save it again once you have filled it out.

Note: For Mac users filling out the Student Employment Application:  The Employment Application will not save the information in such a way that non-Mac computers (such as the computers most of the hiring managers on campus use) can read it unless you have Adobe Reader on your computer and use only Adobe Reader to first open, then save the document (before you fill it out), fill out the application, and finally save again the Employment Application.  Adobe Reader can be downloaded from Adobe at adobe.com/downloads.

This Adobe website is programmed to check your computer for whichever adobe product you need and automatically let you know which download would be the best fit.  We recommend downloading the latest version of Adobe Reader for best performance.

  • When applying for an opening, fill out the application and the course schedule page completely. Be sure to indicate both your course schedule as well as available work hours.
  • When you have completely filled out your application, save the completed document to your computer. Be sure to rename this for each position you fill it out for, a separate application must be submitted for each position you are applying for; tailor your application to the job description of the open position.


Step 6 - Submit your Application to an open Work Study Position

  • On the Golden Hire Network under the job you have found that you would like to apply for there will be instructions on how to submit your application. Review the "How to Apply" section of the job posting.
  • Generally hiring managers want applications submitted one of two ways:
    • E-mail your completed application to the hiring manager or
    • Hand deliver your application to the hiring manager
  • In both cases follow-up with the hiring manager within a day or two by e-mail, phone or in person to see where they are in the hiring process.
  • Keep a copy of your completed employment application to bring to Career Services in the event that you obtain the position. 

MAC USERS:  See Mac Users Note in Step 5.  Once you have followed the instructions for properly saving your Employment Application PDF documents as outlined in Step 5  please test your applications on a non-Mac computer to ensure hiring managers will be able to see your completed application, if you did not follow the instructions in Step 5 your application will appear blank to the hiring manager.  If you cannot download Adobe Reader and If your information doesn't seem to show up click on each fillable field at the very front of the field and add a space at that point.  This often makes the information that you previously typed in suddenly show up.  If this works resave the form with the added spaces in each and every field before sending to any hiring managers.  If this doesn't work for you we recommend that you either use a non-Mac based computer to save and send your applications or that you research online how to save a savable-fillable adobe pdf form from a Mac and make it readable to a Windows-based computer.  Students are also welcome to use the Computer Lab in the Career Services office on LRC5 for this process.


Step 7 – Complete Employment Processing with Career Services

  • Once hired, you will need to obtain a signed Campus Work Study Employment Form from your hiring manager to bring to Career Services for employment processing.
  • There will be employment contracts and informational paperwork that need to be signed once you arrive in the Career Services Department.
  • Please bring all required I-9 documentation as explained below in order for your employment process to be completed.

Once your paperwork has been approved and processed by the Career Services Department you can begin planning your work schedule with your hiring manager and discuss your starting date.  Your new hiring manager will be notified by Career Services that you have completed the employment process. 

IT IS A VIOLATION OF BOTH FEDERAL LAW AND UNIVERSITY POLICIES TO WORK BEFORE ALL OF THESE STEPS HAVE BEEN COMPELTED.


Required I-9 Documentation

All students wishing to work on campus must bring documentation to complete the Federal I-9 form in order to legally work in the US.  As per federal law, no student is permitted to work until this requirement has been met.

Only original identification documents can be accepted (no copies allowed, per Federal law) to meet this requirement.

Examples of needed documentation are listed below:


US Citizens

Example #1 – a current US Passport  - OR -
Example #2 – both a Student ID and a Social Security Card   -OR-
Example #3 – both a valid Driver’s license and a birth certificate

Generally two picture ID’s, such as a Driver’s License and a Student ID, will not meet the needed requirements, additional documents must accompany the photo IDs.

Please see the I-9 Form for additional examples of allowable documentation.


International students

  • All International students must bring their current I-20, passport and I-94 card to fulfill the I-9 requirement.
  • International students will also be required to obtain a DHS Social Security Card if they do not already have one.
  • This can only be applied for once a position has been obtained. Contact Career Services for additional information.