On a temporary basis, the Human REsources ASsistant provides provides administration support of the day-to-day operations of the Human Resources, Risk Management, and Benefits Departments. The time of employment will be approximently 6-8 weeks (February 2018 - April 2018).
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
- Notify employees of Orientations and Onboarding classes and send out reminders.
- Accurately file all paperwork into HR files.
- Sort and prioritize incoming mail for proper handling within the department.
- Sort and manage HR emails, respond or forward to appropriate person for handling as needed.
- Maintain I-9 files and follow-up on missing information.
- Handle employment verifications, as needed.
- Check references and/or schedule interviews with candidates, as needed, for interviewer.
- Distribute new keys.
- Assist new employees with finalizing hiring paperwork, ID's, and basic instruction as needed.
- Other duties, as assigned.
- Requires a High School diploma or GED.
- This position requires one year administrative/secretarial experience, accurate keyboarding skills and proficiency in Excel and Microsoft Word.
- Requires excellent organizational, interpersonal skills and customer service.
- Organizational skills are "a must".
- Must have good written, grammar, spelling, and verbal communication skills.
- Proven ability to work in fast paced (and sometimes high pressured) environment without supervision required.
- Must have the ability to effectively deal with persons from a variety of cultural backgrounds.
- Must have the ability to learn quickly and use sound judgment regarding organizational and departmental regulations, procedures and policies.
- Must maintain a high level of confidentiality at all times regarding both student records and internally sensitive information.
- Attention to details is a high priority.
- Must maintain a high level of confidentiality of ALL information.
- Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its' procedures.
PHYSICAL & ENVIRONMENTAL DEMANDS will include but not be limited to: sitting, standing, bending, stooping, walking, crouching, manual dexterity for operation of office machines/computer equipment, occasional carrying of office supplies, and twisting of upper body. Vision to include: near, far, visual accommodation, color and depth perception.
HOURS: This position is part-time and works within the regularly scheduled office hours of Monday through Friday from 8:00 a.m. to 5:00 p.m.