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ROOM ASSIGNMENT PROCEDURES
Returning Students | New Students | Private Rooms
Room Changes | Mid Semester Changes | Summer Housing
Returning Students
- A room reservation schedule is provided for all returning students prior to the end of each semester.
- Each student must submit a Room Request Form according to the room reservation schedule set up by the Housing Office.
- Each student must be financially eligible and must provide verification that a ($125) room reservation fee has been paid. The room reservation fee will be applied on the student's account. A ($300) room reservation fee is required if a student requests a private room. The room reservation fee is non refundable after June 1. Financial aid may not be used to cover the enrollment deposit or the private room deposit.
- All room placements are considered according to the order in which they are received.
- Requests for a specific roommate must be mutual and received on or near the same date. Every effort will be made to comply with specific requests; however, the University cannot guarantee specific roommates. The University will make assignments with out regard to race, creed, or national origin.
- Individual occupants of a double room may be required to consolidate in accordance with assignments.
- Once a students has signed up for a room, that student is responsible for room-and-board charges from the date semester charges begin until check-out is complete or until written termination notice is turned into Housing.
- From the scheduled dates from room reservations until graduation, returning students will be given priority to sign up for rooms or to request changes. Following graduation, all other assignments will be made according to available space, and room changes may be requested the week following the last day to add classes.
- Following the last day of orientation, any space reserved but not occupied by any student will be canceled unless an exception has been granted for late arrival.
- Students who are checked into their room but fail to check out of their rooms officially before vacating the dorms will continue to accrue charges until checkout is complete.
New Students
- A ($125) room reservation fee is required of all students who apply for University housing. A ($300) room reservation fee is required if a resident requests a private room. The room reservation fee is non-refundable after June 1 for the fall semester or December 1 for the spring semester. Financial aid may not be used to cover the room reservation fee or a private room reservation fee. This fee must be paid before an assignment can be made.
- Each new student must complete the admissions process before an assignment can be made.
- Each new resident will be required to complete a housing contract before an assignment can be made.
- Assignments are made according to the date the room reservation fee and the housing contract are received. Assignments are subject to available space.
- Roommate preferences must confirm their spaces with a room reservation fee and a housing contract on or near the same date. Every effort will be made to comply with the request; however, the University cannot guarantee specific roommates.
- Once a student has signed up for a room, that student is responsible for room-and-board charges from the date semester charges begin until check-out is complete or written termination notice is turned into Housing.
- New students are given priority for room assignments for the fall semester beginning the first working day following graduation and beginning December 1 for the spring semester.
- Following the last day of orientation, any space reserved but not occupied by any student will be canceled unless an exception has been granted for late arrival.
- Students who check into their rooms and fail to officially check-out before vacating the dorms will continue to accrue their room and board charges.
Private Room Occupancy
- The private occupancy fee must be paid in advance and will be due at the same time room deposits are to be paid.
- Private room assignments will be made by the Housing Office upon request of the student. Proof of payment of the private occupancy fee must be presented at the time the request is made.
- A student will not be given the option of selecting the location of the private room other than those rooms so designated by the Housing Office. Selection may be made from these rooms only.
- A student residing as a single resident may be requested by the Housing Office to relocate to a room with another student so as not to have private occupancy. (A student may be moved to another wing, floor, or residence hall in order to fill vacant spaces).
- In the event all vacant spaces in the residence halls are filled, individuals with private occupancy rooms may be requested to accept an assigned roommate per the Housing Office. The private occupancy fee will at that time be refunded on a pro-rated basis per occupancy. If the student has a debit balance, the refund will automatically be applied to the balance due.
- Students will not be permitted to have private occupancy of rooms by default or as the result of the inability to maintain an acceptable roommate relationship.
Room Changes
- Dorm transfers or room changes will not be considered for the first two weeks of school or the last day to add classes unless dorm transfer is necessary because of finances.
- Room changes are assigned per available space and are considered according to the order in which they are received.
- If change is to a private room, an additional ($175) is required. The additional fee paid is non-refundable two weeks following room changes.
- Students are not allowed to move into a completely empty room until all available spaces have been filled.
- Students who are changing rooms will not receive a new key until they have formally checked out of their current room and Housing has received documentation from the Resident Advisor.
- Students who desire to do a room change must occupy the space within 48 hours of approval or the room change is forfeited.
Mid-Semester Room Changes
- Students who desire to do a room change for the spring semester can request a transfer the first week of November, unless otherwise designated. Changes will only be considered to available or unoccupied space.
- If the space is available during the room change process, the student is expected to occupy the space or room requested within 48 hours of approval of the request or the space or room is forfeited.
- If the space is not available during the room reservation process, the student must complete the move before the dorm officially closes.
- If a student desires to move or do a room change and the space requested is not available before the dorms officially close for the mid-semester break, the request will be considered only during the spring room-change period.
Summer Housing
- Eligibility for summer residency is evaluated on two criteria: (a) enrollment in summer courses, or (b) summer employment in a University office. All other requests must be approved by the Dean of Student Affairs.
- Private rooms are not available during the summer.
- Before a summer assignment can be made, the student will need to provide verification of enrollment or employment. The assignment would only extend to the sessions enrolled in unless an exception has been granted by Student Affairs.
- Students are responsible for room charges from the scheduled dates of summer sessions until check-out is complete or written termination notice is turned in to Housing.
- Roommate preferences must confirm their spaces on or near the same time.
- Summer rates are subject to change by action of the administration.
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