Job Listing

Administrative Secretary in the English and Modern Languages Department
Full Time
About Us

Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves in our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better! 

Job Description

The Administrative Secretary position assists the department chair and faculty in administrative/secretarial duties, creates and maintains a positive atmosphere, and serves as liaison between the faculty and students.

Duties

  • Type correspondence, requisitions, department meeting agendas and minutes; update student files and budget reports; order supplies and forms.
  • Reception duties: answer phone calls for main EML and for the chair, as requested, take messages, answer questions from students and other relevant parties, direct students to proper advisor, schedule appointments for chair and faculty, as needed, distribute forms, keep track of the office hours of faculty to assist students, refer students for work opportunities utilizing their language ability; place both long distance and local calls, prepare and receive faxes and answer email inquiries.
  • Mail duties: deliver and pick up mail, sort mail for department, prepare and send out mailings, prepare postage/mailing request forms, prioritize mail for Chair, prepare material to be reproduced.
  • Supervising student workers: hire workers and assign pay levels, schedule work hours, assign duties, sign and approve time cards, discipline and dismiss student workers, evaluate student workers and give rewards and incentives to workers.
  • Special hooding/reception duties (twice yearly): set up and decorate rooms for homecoming (if needed), design and produce department posters and art work, type programs and invitations, organize food items, hostess reception, supervise student help.
  • Syllabi preparation: copy old syllabi; distribute syllabi to faculty for corrections; edit syllabi on department drive; incorporate new procedures; submit final version to chair for review; make corrections; upload to ORU website.
  • Budget procedure: by using the budget listed on VISION, make monthly budget reports for the Dean.
  • Dictation duties: take minutes in department meetings from Chair and faculty members; transcribe and type the information, submit for review and make corrections.
  • Update degree plan sheets and make catalog revisions, as needed. Update EML majors' student files, type budget reports, order supplies and forms; requisition supplies needed for department including textbooks for instructors.
  • Create files for applicants for full-time and adjunct faculty positions; assist in arranging interviews for new instructors.
  • Work with chair and full-time faculty to schedule each semester's course offerings and establish faculty's office hours; assist in assigning courses to adjunct faculty as needed. Prepare adjunct faculty appointment and assignment forms; make sure adjunct contracts and other assignment forms are signed and delivered to Dean.
  • Assist faculty with travel requests.
  • Attend required meetings for administrative secretaries, including training sessions as needed.

Requirements

  • Requires a High School diploma or GED.
  • Requires three years of secretarial or six years of clerical experience, and accurate keyboarding skills.
  • Must be computer literate with proficiency in using Microsoft Office software. 
  • Must be willing to learn the Banner system and any other applications as they are introduced to the office.
  • Good reading, mathematical, oral, written, grammatical, organizational, and interpersonal skills a must. Must be able to articulate information clearly and distinctly for the purpose of disseminating information to constituencies.  Must be self-motivated, flexible, ability to multi-task and attentive to details.  Must maintain a professional demeanor.  
  • Must maintain a high level of confidentiality of information. 
  • Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and procedures.

Benefits & Perks

Great Company Culture. Enjoy a Christian atmosphere.
Make No Little Plans Here. Everything you do makes a difference.
Great Team Members. People you'll enjoy being around.
Improve Your Health. Free access to the on-campus aerobic center.
Stay Sharp. Access to the ORU library and discounted tuition for yourself and dependents.
Rest and Relaxation. 10 days of paid vacation, 5 sick days and 10 days of paid holidays.
Fair Compensation. Based on your skills and experience.
Benefits. Medical, Dental, Vision, Life Insurance, and matched retirement savings.

Physical Demands

PHYSICAL & ENVIRONMENTAL DEMANDS will include but not be limited to:  sitting, standing, walking, crouching, stooping, bending, twisting of upper body, manual dexterity for operation of office machines/equipment, repetitive motion, and reaching.   Vision to include: near, far, color, depth perception, field of vision, and visual accommodation.

Notes

  • HOURS OF WORK & ATTENDANCE: Normally scheduled work hours are Monday through Friday, 8:00 am - 4:30 pm.  Reports for scheduled work shift(s) in a dependable and timely fashion in order to assure the smooth operation of the work unit and to minimize the interruption or delay of regular work output for the department.  Has no (or very rare) unscheduled absences, occurrences of tardiness, or requests to leave early.  (See employee Handbook for more detail.)
  • TRAVEL: None
  • LIFESTYLE : Must adhere to the Code of Honor Pledge for Oral Roberts University. 
  • This position requires a criminal  the following background check.

Oral Roberts University is accepting applications through January 31st, 2018. 


Oral Roberts University employs, advances, admits, and treats in its employment and educational programs all persons without regard to race, color, national origin, sex, age, disability, status as a veteran or genetic information.