Job Listing

Assistant Building Manager for the Armand Hammer Student Alumni Center
Part Time
About Us

Job Description

The Assistant Building Manager position assists the management and operations of Armand Hammer Student Alumni Center.

Duties

This position manages and serves as the liaison for site-managed events as follows: 

  • Obtains all pertinent information relative to the event.
  • Conducts facility inspections, when required, matching client's expressed needs with the facilities services. 
  • Meets with clients, providing information, answering questions, and confirming pre-event preparations and arrangements.
  • Finalizes event set-up arrangements with all affected campus departments.
  • Provides site management on dates of events, being available by cell phone with flexibility to respond on-site when necessary. 
  • Provide billing invoices when necessary.

This position also oversees the operations and maintenance of the facility, as follows:

  • Conducts walk through inspections of cleaning in classrooms, offices, bathrooms, hallways, and entrances.
  • Oversees facility for safety and security problems.
  • Approves and communicate schedules for closing areas for the purpose of cleaning.
  • Reports repair problems for the facility and periodically follow up on status.
  • Conducts routine inspections of all TV & Video equipment.
  • Takes inventory all equipment for cleaning and maintaining the facility.
  • Processes orders for supplies considering all upcoming events and activities.
  • Coordinates with other departments for maintenance issues.            
  • Determines any equipment or supplies needed for Students or Alumni.

Additionally, the Assistant Building manager also preforms the following duties:  

  • Works with the Building Manager in the interviewing, hiring, and supervision of staff and/or student processes.
  • Trains employees and student workers.
  • Evaluates job performance.
  • Reviews and establish job descriptions.
  • Corrects performance issues.
  • Advises staff of events.
  • Establishes a positive work environment.
  • Conducts 90 day & annual performance reviews.
  • Contributes to the development of policies and procedures that coincide with Oral Roberts University regulations and other Student / Alumni facilities.
  • Gives input into a comprehensive policies and procedures manual.
  • Helps create training manuals for Armand Hammer Facility for full-time, part-time, and student staff.
  • Posts policies and procedures in appropriate places.
  • Communicates policies and procedures to students, faculty, staff and alumni and outside organizations that contract to use the facility.
  • Develops and maintains good internal public relations contact with department personnel who significantly impacts the use of the facility, including, Student Association, Student Affairs, and Alumni Office.
  • Follows through on all projects as assigned by the GM, Vice President of Operations, and Building Manager.

Requirements

  • Requires a High school diploma or GED.  Additional coursework at a higher educational institution is helpful.
  • Requires one year of applicable experience. 
  • Good reading, mathematical, oral, written, spelling, and grammatical, interpersonal, organizational skills are a must. 
  • Excellent customer service and communication skills, and ability to deal with people in a professional manner is essential.
  • Must have ability to work as an effective team member with a commitment to excellence and customer service.
  • Must be able to articulate thoughts well for the purpose of effectively communicating information one-on-one, in groups or in a public setting.
  • The ability to maintain organization and handle the stress associated with meeting deadlines for multiple projects in the midst of handling interruptions is required.
  • Must be able to ascertain and understand organizational and departmental procedures, regulations, and policies.
  • Must have ability to work as an effective team member with a commitment to excellence and customer service
  • Must be computer literate to include MS Office. 
  • Must be able to learn other department related software.  
  • Prefer knowledge of ORU or other facility management procedures.
  • Must maintain a high level of confidentiality of information. 
  • Must be able to articulate thoughts well for the purpose of effectively communicating information one-on-one, in groups or in a public setting. 
  • Must have the ability to exercise diplomacy when confronted with difficult questions or situations.
  • Maintains compliance with the Family Educational Rights and Privacy Act (FERPA) policy and its' procedures.

Benefits & Perks

Physical Demands

PHYSICAL & ENVIRONMENTAL DEMANDS will include but not be limited to: sitting, standing, walking, bending, stooping, twisting of upper body, pushing, pulling, kneeling, minimal climbing ladders, and manual dexterity used for operation or moving of sound/AV/office equipment.  There will be minimal lifting of up to 25 pounds of equipment and/or supplies.  Minimal exposure to cleaning fluids as well as body fluids.  Occasional high noise environment due to an over-sized movie screen and concerts that may occur in the commons area.  Minimal exposure to dust, dirt, and/or grease environment due to food court area.  Vision to include:  near, far, peripheral, visual accommodation, color, and depth perception.  Requires good hearing, vision (far, color, and depth.) 

Notes