The most successful retreats are always those that are planned well in advance. Here
are some suggestions that should help your next retreat run smoothly.
Sponsor Talk with your Wingbackers to obtain a number of potential weekends for the retreat
that will work with their schedules. Try to do this at least 30 days before the day
you would like to go. And remember: A female/male sponsor must attend the entire event.
(Note: Get input from your wing chaplain and other wing leaders when it comes to planning
a program for the retreat. Ask your Wingbackers for ideas, too.)
Accommodations Choose an appropriate campsite from the campsite guide. Try to do this at least 20
days before the event. Be sure to talk with your Wingbackers about any special needs
they or their families (especially children) might have regarding accommodations.
Permission The RA will handle all the paperwork (i.e., the Wing Retreat Request Form). A copy
of this form will go to Sodexo.
Food It is advisable for the RA and Wingbacker to discuss the menu options available.
(See options in the Wing Retreat Food Guide provided by Sodexo.) The RA will handle
all paperwork needed to order the food. He or she will also make sure that the food
is picked up for the retreat, and that any containers or serving items are returned.
Program It is advisable for the RA and Wingbacker to formulate a program of activities before
the retreat so that the necessary preparations can be completed and the correct materials
brought. Don't forget the chaplains and other wing leaders when discussing the schedule,
as they may have good ideas and can help with the preparation, etc.
Clean-up When everyone pitches in, the work goes much faster! Assign a task to every wing
member, and you'll be done before you know it. Remember to report any damage to the
campsite director before you leave.